![]() ![]() No organization, just (as the name implies) quick access. ![]() It’s like the center drawer in your desk that has all the stuff you use most in one easy-to-access place. There is one way to get your most commonly used commands in the same place- that’s to customize the Quick Access Toolbar. Here’s all you need to do: Highlight the non-conforming text, then hit Control-Spacebar. This one used to drive me crazy: I’d copy and paste some bit of text from another document or from the Web, and then I’d have to click all over the place to get the font size and style to match the surrounding text of my existing document. This trick will even work as a shortcut for adding a logo or letterhead. Just one more click will select which saved Quick Part to insert. Now any time you want to insert that chunk of text into a document, either a new one or and old one you’re editing, just hit that Quick Parts button. Hit Quick Parts, and choose “Save Selection To The Quick Part Gallery” This next tip builds on what the Autotext function did in older versions of Word: If you have a certain paragraph of text you regularly need to add to a document - like a boilerplate disclaimer, or maybe directions to your office - turn it into a Quick Part. Next time, just hit Alt-Shift-D (or Control-Shift -D on a Mac) to add the date automatically. How many times a day do you type the date? If you do it even once, that’s too much. Go to View, Toolbars, Customize Toolbars, Commands, then scroll to find the command you want - and drag it to where on the toolbar you want it. ![]() Suppose you just tried using shortcut #3, but the case button isn’t on your toolbar, no worries you can add it (and almost any other command). Instead of retyping everything to change from lower case to Title Case or to UPPERCASE, just highlight the text you want to change, click the case button, and then choose which case you want. If that doesn’t make your point, you may have to go to ALL CAPS, and I’ve got a shortcut for that too… ![]() But if one line of underlining just isn’t emphatic enough, Control-Shift-D will double underline. You know you can affect text by hitting Control-B to make it bold or Control-U to underline. But there’s a faster way: Double click or highlight what you want to move, then simply drag what you’ve highlighted to where you want it to land. If you’re like most people, when you want to move a section of text from one place to another, you use Control-C to copy and Control-V to paste. Here Becky Worley, from Yahoo!’s “ Upgrade Your Life” blog, shares 8 time-saving solutions for Microsoft Word: Most of us have been using it so long, we feel like we know it inside and out. No matter what industry you are in, you most likely use Microsoft Word, either in your professional or personal life. ![]()
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December 2022
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